Course Description

This training is specifically designed to guide you in how to use GEDC's Classification Structure in order to capture hard copy and electronic documents you create or receive on behalf of the organisation in the conduct of the GEDC’s business activities.

The training is based on the documents listed below. The person responsible for recordkeeping in your organisation should have already emailed these documents for you to print and have a copy to use throughout this training. 

It is important to understand that you need to become familiar with the contents PRIOR to starting this course.

  • Recordkeeping Policy & Procedure Manual - Refer to Section 6 specifically
  • GEDC's Classification Structure used to title files and electronic folders
  • File List Spreadsheet
  • Old Master File List Spreadsheet

We expect this training to be concluded within approximately 45 minutes and you will be able to stop and start the training should you need to and the training course will remember the point at which you paused the course. When you next login it will take you straight to the point at which you paused the course previously.

You will have two weeks in which to complete this training. 

PLEASE NOTE THE FOLLOWING TECHNICAL SPECIFICATIONS REQUIRED FOR OPTIMAL COURSE VIEWING:

Use a Google Chrome Browser to enhance the online course experience. 

Internet Explorer will limit some of the viewing settings.


IRIS Consulting Group Pty Ltd

Course curriculum

  • 1

    Session 1- GEDC's Classification Tools and Methods

    • Introduction to GEDC's Classification Tools and Methods

    • Pre-requisite documents

    • Introduction to Hard Copy File and Network Drive Usage
  • 2

    Session 2 - Your Recordkeeping Responisbilities for GEDC

    • Requirements for Recordkeeping

    • Recordkeeping Tools used by GEDC to Manage Files

    • Using the Spreadsheet Tools

    • Using the GEDC Classification Structure Tool - PLAY IN FULLSCREEN MODE

    • Using the GEDC New File List Spreadsheet.

    • Using GEDC New File Spreadsheet - PLAY IN FULLSCREEN MODE

    • GEDC Old Master File Spreadsheet - PLAY IN FULLSCREEN MODE

    • Activity 1 - GEDC Spreadsheet Tools Quiz
  • 3

    Session 3 - GEDC's Business Evidence/Records.

    • What constitutes evidence of GEDC's Business Activities

  • 4

    Session 4 Capturing Evidence of Business Activities

    • Must GEDC retain the evidence of its business activities?
  • 5

    Session 5 - Options for Keeping GEDC's Business Evidence

    • What are the options available for keeping GEDC's Business Evidence?
  • 6

    Session 6 - When To Use the Network Folders

    • When to use Network Folder Structure and when to use the organisation's Hard Copy Files

    • Activity 2 - Using Network Folder or Hard Copy File
  • 7

    Session 7- Network Folder Structure

    • Applying the Folder Structure Usage Rules - Introduction

    • Activity 3 - Applying the Network Folder Structure Usage Rules

  • 8

    Session 8 - Navigating Folder Structures

    • Navigating the Network Folder Structure

    • Navigating the Network Folder Structure

    • Activity 4 - Navigating the Folder Structure

  • 9

    Session 9 - Saving Emails

    • Saving an Email to the Network Drive - Introduction

    • Saving an Email to the Network Drive - Windows 10 / Outlook 16 - PLAY IN FULLSCREEN MODE
  • 10

    Course Completion

    • End of Training - What do you know?