Course Description

This IRIS online course is designed for people who work with or are responsible for records and documents in Local Government organisations. Keyword Classification is an effective activity that supports a range of retrieval, linking and management outcomes for information.

This course will provide you with the skills required to use a Keyword Thesaurus to classify records and documents and create file and folder titles.

IRIS uses KAAA and KfC within our Keyword Classification training courses. State Records NSW has decided to discontinue the sale of Keyword AAA and Keyword for Councils and to make both products freely available for download and use from their website under a creative commons licence. Copies are available from the Keyword for Councils webpage.

If you do not have a copy of Keyword for Councils, examples from a Keyword Thesaurus will be provided for you throughout the course.

Course duration: Approximately 90 minutes

IRIS Consulting Group Pty Ltd

Course curriculum

  • 1

    Introduction

    • Usage Agreement

    • eCourse Introduction

  • 2

    Session 1 - Classification

    • What is Classification?

    • How Do We Define Classification?

    • Why Use Standardisation?

    • Why Do We Need to Classify Documents?

    • Keyword for Councils - A Set of Classification Tools

  • 3

    Session 2 - Business Classification

    • Business Classification Schemes

    • Principles of a Business Classification Scheme (BCS)

    • Grouping Information

    • Classifying By Function

    • Types of Business Functions

    • Classification Structure and Hierarchy

    • Session 2 Quiz - Function and Hierarchy

    • Summary - Classification

  • 4

    Session 3 - The Keyword Thesaurus

    • What is a Keyword Thesaurus?

    • Qualities of a Keyword Thesaurus

    • Components of a Keyword Thesaurus

    • Components of a Keyword Thesaurus - Keywords

    • Components of a Keyword Thesaurus - Activity Descriptors

    • Components of a Keyword Thesaurus - Subject Descriptors

    • Components of a Keyword Thesaurus - Scope Notes

    • Components of a Keyword Thesaurus - Non-Preferred Terms

    • Session 3 Quiz - Navigating a Keyword Thesaurus

    • Summary - the Keyword Thesaurus

  • 5

    Session 4 - Keyword File Titling

    • Elements of File/Folder Titles

    • Creating Titles

    • The Thesaurus and the Classification Guide

    • Steps to File and Folder Titling

    • Using Free Text

    • Summary - File Titling

  • 6

    Session 5 - File Titling Activity

    • Notes and General Principles for Titling Files/Folders

    • Activity - Creating File Titles

    • What To Consider

  • 7

    Summary and Conclusion

    • eCourse Summary

    • Conclusion

    • Course Survey