Course Description

This IRIS online course is designed for people who work with or are responsible for records and documents in Local Government organisations. Keyword Classification is an effective activity that supports a range of retrieval, linking and management outcomes for information.

This course will provide you with the skills required to use a Keyword Thesaurus to classify records and documents and create file and folder titles.

IMPORTANT NOTE: This course is about training in Keyword Classification and we have used the KfC as a training device only. However, the KfC has been withdrawn from sale as it is being reviewed by NSW State Archives and Records.  All organisations who have purchased it to date are able to continue using it with no problem at all. 

If you do not have a copy of Keyword for Councils, examples from a Keyword Thesaurus will be provided for you throughout the course.

Course duration: Approximately 120 minutes

IRIS Consulting Group Pty Ltd

Course curriculum

  • 1

    Introduction

    • eCourse Introduction

  • 2

    Session 1 - Classification

    • What is Classification?

    • How Do We Define Classification?

    • Why Use Standardisation?

    • Why Do We Need to Classify Documents?

    • Keyword for Councils - A Set of Classification Tools

  • 3

    Session 2 - Business Classification

    • Business Classification Schemes

    • Principles of a Business Classification Scheme (BCS)

    • Grouping Information

    • Classifying By Function

    • Types of Business Functions

    • Classification Structure and Hierarchy

    • Session 2 Quiz - Function and Hierarchy

    • Summary - Classification

  • 4

    Session 3 - The Keyword Thesaurus

    • What is a Keyword Thesaurus?

    • Qualities of a Keyword Thesaurus

    • Components of a Keyword Thesaurus

    • Components of a Keyword Thesaurus - Keywords

    • Components of a Keyword Thesaurus - Activity Descriptors

    • Components of a Keyword Thesaurus - Subject Descriptors

    • Components of a Keyword Thesaurus - Scope Notes

    • Components of a Keyword Thesaurus - Non-Preferred Terms

    • Session 3 Quiz - Navigating a Keyword Thesaurus

    • Summary - the Keyword Thesaurus

  • 5

    Session 4 - Keyword File Titling

    • Elements of File/Folder Titles

    • Creating Titles

    • The Thesaurus and the Classification Guide

    • Steps to File and Folder Titling

    • Using Free Text

    • Summary - File Titling

  • 6

    Session 5 - File Titling Activity

    • Notes and General Principles for Titling Files/Folders

    • Activity - Creating File Titles

    • What To Consider

  • 7

    Summary and Conclusion

    • eCourse Summary

    • Conclusion

    • Survey